To assist the pastor or parochial administrator in the exercise of his office in the governance of the parish, the Parish Pastoral Council, the Parish Finance Council and, when a parish has Chapter 1 July 1, 2018, a school, the School Advisory Council (collectively, the Councils) have been established. The pastor is not a member of these consultative organizations, but presides over them and carefully evaluates the consultation and advice given. These consultative Councils do not exercise authority directly or do not mandate any act, as this would undermine the personal authority of the pastor. However, in those circumstances, as set forth in 1.3.5. below, members of the Parish Finance Council are required to provide consent. To serve on the Councils, the individual must demonstrate him/herself to be an active participant in the life of the parish. a. Minutes shall be prepared for all formal meetings of the various parochial councils (the Parish Pastoral Council, the Parish Financial Council, and School Advisory Committee). Based upon an evaluation of need by each council, sub-committees of councils may be required to maintain minutes. The minutes for sub-committee meetings would then be made available to members of the applicable committee. Included in the minutes shall be a list of those attending, including guests, a reference to the notice, location, agenda items, key concerns, questions, and a summary of the important discussions. Motions shall be stated, with the indication of the manner and outcome of any votes taken. The minutes are to be signed by the secretary of the respective council. b. Confidentiality – Similar to the consultative organizations to the Archbishop, members of the Parish Councils and of any of their subcommittees shall keep confidential all matters of record or reference, whether or not communicated or discussed in the Council meetings or among those serving. Members of the Parish Councils shall take all necessary steps to preserve secular privileges and canon law confidentiality obligations that apply to their work. Trust, sensitivity, and candor shall be observed. All Parish Council members shall speak and act, both during Council meetings and outside of the Council meetings, in a manner supportive of their respective parish.